Fundraising events (galas, webinars, charity runs, etc.) have a lot of logistics. This template overlaps with project planning, but is tailored for events:
- Event Overview: Date, location (or virtual details), purpose, fundraising target if any, target attendees (e.g. major donors, general public).
- Run of Show: A timeline of the event program (who speaks when, activities), which is crucial for day-of execution.
- Logistics Checklist: Venue booked? catering, AV, invitations sent, permits, volunteers assigned, etc. – a comprehensive checklist with owners and deadlines. This might be broken into phases (pre-event planning, day-of tasks, post-event follow-ups).
- Attendee Management: possibly link to a list of invitees and RSVP status (Notion can hold a table for this or integrate from Eventbrite/other tools if needed).
- Sponsorships: Section for tracking any event sponsors, their contributions, and what they’re promised (logo on banner, etc.).
- Volunteer Coordination: If volunteers are involved, include their assignments and a contact person.
Post-Event:
A place to record results (funds raised at event, number of attendees) and follow-up actions (thank-you notes to attendees, debrief meeting scheduled).