Home > Tactics > Equal Contributions > Tool Prioritization

Problem: When teams use too many tools, it can get confusing and overwhelming.

Solution: Group tools into main, extra, and backup categories to keep everything simple and make it easy for everyone to find what they need.

Intro

In virtual-first environments, software becomes the central workspace—a digital hub where information is shared, results are stored, and collaboration happens. This digital “office” often relies on a tech stack composed of dozens, if not hundreds, of tools.

Tool

• To ensure a smooth, productive experience and minimize information overload, it’s essential to classify and prioritize the tools your team relies on. We recommend organizing tools into three categories:
• Primary – These are the core tools that form your digital infrastructure. They’re used daily by all team members and offer full public access, serving as the foundation for most workflows.
• Supplemental – Tools that enhance the experience of primary tools or add specialized functionality for certain departments. For example, bots that integrate with your main communication platform or design software specifically for marketing.
• Substitute – Tools used in place of a primary tool in specific situations. Use these sparingly to avoid redundant costs and maintain a consistent source of truth.
• This structured approach to tool management helps streamline workflows and keeps your digital workspace organized and effective for all team members.