Grant Proposal Research Checklist
1. Define Your Project
Clarify Goals and Objectives:
- Identify the problem or need your project addresses.
- Outline clear, measurable objectives and desired outcomes.
Determine Your Target Audience:
- Define who will benefit from the project and how.
2. Identify Funding Opportunities
Search for Relevant Grants:
- Use grant databases (e.g., Grants.gov, Foundation Center).
- Check professional networks and industry-specific sources.
Match Funding Priorities:
- Ensure the grant’s focus aligns with your project’s mission.
Note Application Deadlines:
- Create a timeline with key dates for each potential grant.
3. Understand Eligibility and Requirements
Review Eligibility Criteria:
- Confirm that your organization and project meet the necessary requirements.
Examine Application Guidelines:
- Read all instructions carefully to understand format, content, and documentation needed.
Identify Special Conditions:
- Note any specific criteria such as geographical focus, target demographics, or thematic restrictions.
4. Analyze the Grant Guidelines
Break Down the Proposal Structure:
- List required sections (e.g., executive summary, project narrative, budget, timelines).
Highlight Evaluation Criteria:
- Identify the metrics and priorities the reviewers will focus on.
Document Submission Instructions:
- Understand the format (e.g., online submission, paper application) and required attachments.
5. Research the Funding Organization
Review Mission and Values:
- Familiarize yourself with the funding body’s goals and priorities.
Study Past Grants:
- Look at previously funded projects to gain insight into what the funder values.
Identify Key Contacts:
- Find program officers or contact points for any clarifications.
6. Gather Supporting Data and Materials
Collect Relevant Research and Statistics:
- Include data that underscores the need for your project.
Compile Organizational Information:
- Prepare your organization’s history, success stories, and key personnel bios.
Draft a Preliminary Budget:
- Outline anticipated expenses, funding needs, and potential revenue streams.
7. Consult and Network
Reach Out to Colleagues/Mentors:
- Seek advice from individuals with successful grant experience.
Attend Workshops or Webinars:
- Participate in events that can offer additional insights into the proposal process.
Contact the Funder:
- Don’t hesitate to ask questions if any guidelines are unclear.
8. Organize and Plan Your Proposal
Develop a Proposal Outline:
- Sketch a draft structure that meets all requirements.
Create a Timeline:
- Set milestones for drafting, reviewing, and finalizing the proposal.
Assign Responsibilities:
- Delegate sections or tasks among team members if applicable.
9. Final Review Preparation
Review Alignment:
- Ensure every section of your proposal aligns with both your project’s goals and the funder’s priorities.
Seek Feedback:
- Have colleagues or mentors review your draft for clarity, coherence, and completeness.
Proofread and Edit:
- Conduct thorough checks for typos, formatting errors, and compliance with guidelines.
10. Prepare for Submission
Double-Check Submission Requirements:
- Confirm file formats, page limits, and any other technical details.
Submit Early if Possible:
- Aim to finish the proposal well before the deadline to allow time for unexpected issues.
Document the Submission:
- Keep copies of all submitted materials and confirmation of receipt.